One system from service contract to refrigerant log
In air conditioning, refrigeration and ventilation service, planned maintenance, field crews and spare parts meet on one screen.
HVAC is really two businesses: projects and installation, and maintenance. The first is one-off revenue, the second is recurring. Most firms cannot keep track of the second, so they renew the contract and forget to invoice it. With Coflow Bulut the contract, the visit schedule and the invoice are linked in one chain.
Let service contracts run themselves
Define the contract once: scope, visit frequency, equipment list and fee. The system puts the visits on the calendar itself, issues the periodic invoice, and reminds you when a renewal date is approaching.
- Defining contract scope and equipment list
- Visit schedule created automatically
- Monthly or annual recurring billing
- Alerts for contracts nearing renewal
The technician is on site; the record reaches the office at once
The technician sees the day’s schedule on their phone, reads the equipment’s service history and starts the job. They pick the refrigerant and parts used, enter the readings and collect the customer’s signature on screen. The service report goes to the customer straight away.
- Full service and fault history on the equipment record
- Mobile work orders, readings and digital signature
- Separating in-scope from out-of-scope work
- Parts prepared to cut repeat visits
Know the part in the van and the refrigerant in the store
Spare parts and refrigerant are tracked separately in the central store and in each service van. Because the quantity of refrigerant used posts to the work order, the cost comes out right and the record needed for regulatory reporting is already there.
- Stock by central warehouse and service van
- Refrigerant receipts, issues and usage records
- Automatic replenishment on minimum stock rules
- Traceability by batch and serial number
Every feature, just as it should be
One need, one application
The Odoo applications that pay off most in your industry.
Forgetting to invoice a maintenance contract simply does not happen any more. Our recurring revenue became visible in the first year.
Frequently asked questions
Can we record refrigerant usage?
Can we see the service history of every device?
Are recurring maintenance visits scheduled automatically?
Connect your HVAC business from contract to invoice
Let us move your equipment base and maintenance contracts into the system together.